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SIWI (Stockholm International Water Institute)

World Water Week in Stockholm is the annual meeting place for all actors engaged in water and development issues. Organised by the Stockholm International Water Institute (SIWI), it brings together around 2,500 experts, practitioners, decision makers and business innovators from around the globe to exchange ideas, foster new thinking and develop solutions.

The Stockholm Water Prize, Stockholm Junior Water Prize and Stockholm Industry Water Award  are all presented during World Water Week.

SIWI is a Stockholm-based policy institute that generates knowledge and informs decision-making towards water wise policy. Founded in 1991, SIWI performs research, builds institutional capacity and provides advisory services in five thematic areas:

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Environmental Commitment

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Stockholm

Stockholm is one of the world’s most beautiful capitals. Built on 14 islands around one of Europe’s largest and best-preserved mediaeval city centres, the Swedish capital is superbly positioned, with stunning and varied scenery in every direction. Stockholm offers a wealth of museums, theatres, sights, attractions and events, whether your interest lies in history, art, opera, modern dance, traditional handicraft, contemporary design and much more.

For further information about Stockholm, please visit: www.visitstockholm.com or contact:

Stockholm Visitor Center
Kulturhuset, Sergels Torg 5, 103 27 Stockholm
touristinfo@stockholm.se
+46 (0) 8-508 28 508

FAQ

Participation & Registration

Contact Information

For registration, hotel, travel and visa information, contact:

2014 World Water Week/ MCI Scandinavia AB
Phone: +46 8 5465 1500 Fax: +46 8 5465 1599
Email: worldwaterweek@mci-group.com
Post address: PO Box 6911
102 39 Stockholm, Sweden
www.mci-group.com/sweden

Q: How can I participate in the World Water Week?

A: The World Water Week is an open platform and anyone over the age of 18 interested in water issues is welcome to register and participate. You can also participate through submitting an abstract to present in one of our workshops, organisations can also apply to organize a seminar or side event. Everyone taking part in the World Water Week in Stockholm must be a registered participant and pay the registration fee. More information about registration and costs can be found on our website under registration information.

Q: Will SIWI cover my expenses to participate in the World Water Week?

A: To participate, you must meet your own expenses (registration fee, travel, accommodation, etc.)

Q: I don't have the funding's to be able to participate in the World Water Week, can SIWI help me?

A: SIWI has a very limited possibility to help with funding. SIWI offers a very limited amount of financial support to some workshop presenters or participants actively involved in the World Water Week programme from low and middle income countries, forgotten stakeholders or sectors and young professionals. Therefore, it is strongly recommended that participants seek financial support from other sources.

Q: Will I have access to contact information to World Water Week visitors?

A: A printed “List of Participants” will be available on-site for all World Water Week participants. We are not able to provide you with this information electronically due to Swedish law. The information included in the printed list of participants contains contact information approved by the participants when registering on-line.

Q: I participated in the World Water Week but my name is not in the "List of Participants" or the "Supplementary List of Participants", why is that?

A: If you participated in the World Water Week but do not find your name in the “List of Participants” or the “Supplementary List of Participants” it is probably because you registered after the online registration closed or you did not tick the box where you agree to share your contact information when you registered.

Q: When will the registration open?

A: The registration opens in mid-April.

Q: Where do I find more information about the registration?

A: Information about the registration can be found here. The same information can also be found in the Call for registration (see publications section).

Q: How do I register?

A: Click on the button that says “Register Here” on the World Water Week website. Choose “Registration”. Fill in your information and choose what days and social events you want to partake in. Pay. If you have gotten an invitation letter with log-in information from SIWI you register under “Invited Guest”.

Q: Can SIWI issue a Letter of Invitation for my VISA application?

A: Letters of Confirmation are issued by our PCO and can be used as a basis to your VISA application. Please note that the letter is only sent to registered participants after the payment for the registration fee, insurance and hotel costs has been received.
Contact MCI at: worldwaterweek@mci-group.com.

Q: Could you help me with finding a good hotel close to the venue?

A: You can find a list of the hotels that can be booked through us when registering in the < href=”http://www.worldwaterweek.org/sa/node.asp?node=479″ target=”_blank”>Registration Information and in the Call for Registration. Please note that the booking is on a first come, first serve basis and we cannot guarantee you a room closer to the week. For more hotels and youth hostels please take a look at the Stockholm Visitors Board website.

Q: I have booked my hotel through the World Water Week registration page, but would need to rebook it due to changes in my travel schedule. Can you help me with this?

A: If you would need to make changes in your bookings, please take contact with our PCO MCI who will help you with this: worldwaterweek@mci-group.com.

Q: I would like a Letter of Participation for my partaking in the World Water Week. How can I get this?

A: You are welcome to come by the World Water Week Secretariat during the World Water Week and ask for this. Just leave your name and we will make a Letter of Participation for you on-site. Depending on our workload that day, you are welcome to pick it up later the same day or the day after.

Workshops

Q: How can I participate in a Workshop?

A: Abstracts for workshop presentations are welcome from experts and actors in different disciplines. The abstract must pertain to the thematic scope and must relate to a specific workshop topic. The workshop topics are determined by the Scientific Programme Committee. For more information please visit the workshops webpage or the Call for Abstracts and Event Proposals.

Q: When do I send in my abstract?

A: Abstract submission starts in November and closes in January. For more information please visit the workshops webpage or look in the Call for Abstracts and Event Proposals.

Q: How do I send in my abstract?

A: You are welcome to submit your abstract for the workshops or your event proposal through our online submission forms.

Q: When is the deadline for submissions?

A: Submission deadline was 18 January 2015.

Q: Who does the selection of abstracts for the World Water Week?

A: All decisions are made by the Scientific Programme Committee.

Q: When will I find out if my abstract has been selected?

A: A notification will be sent out after the decision has been made by the Scientific Programme Committee.

Q: What happens after my abstract has been accepted?

A: Next step is for you to register! At least one author of each selected abstract must register and attend the conference. Authors must meet their own expenses (registration fee, travel, accommodation, etc.) to attend the World Water Week. Information about registrations and costs can be found on our website under Registration Information.

Q: Where can I find instructions on how to prepare my presentation or poster?

A: Instruction for each specific Workshop will be sent out after your abstract is accepted. The posters are presented electronically and you will be asked to create a poster in our on-line poster system.

Q: Will SIWI cover my expenses to present in a Workshop?

A: Authors must meet their own expenses (registration fee, travel, accommodation, etc.) to attend and present in workshops at the World Water Week. At least one author of each selected abstract must register and attend the conference.

Q: I don't have the funding's to be able to participate in the World Water Week, can SIWI help me?

A: SIWI has a very limited possibility to help with funding. SIWI offers a very limited amount of financial support to some workshop presenters or participants actively involved in the World Water Week programme from low and middle income countries, forgotten stakeholders or sectors and young professionals. Therefore, it is strongly recommended that participants seek financial support from other sources.

Q: I held a poster presentation during a World Water Week Workshop and would like to get a Letter of Participation for my partaking. How do I get this?

A: You are welcome to come by the World Water Week Secretariat during the World Water Week and leave your name, which Workshop you presented in and the name of your presentation. We will make a Letter of Participation for you on-site and depending on our workload that day, you are welcome to pick it up later the same day or the day after. Please note that only the registered author or authors presenting during the World Water Week can be issued a Letter of Participation.

Q: Will the accepted abstracts be published?

A: All accepted abstracts will be collected in the Abstract Volume which will be distributed during the World Water Week and also be available to download on our website. Most of the presentations and posters are uploaded on our website and can be found through the online Programme. The highlights from the rapporteurs of the workshop will also be available as a publication on the World Water Week website. Summaries from the workshops, seminars and plenary sessions are collected in the Overarching Conclusions. The Overarching Conclusions for the past World Water Weeks can be found at our website. Before 2009, the summaries were collected in the Synthesis report and Proceedings.

Publications

Q: What is the Call for Abstracts and Event Proposals and what is it good for?

A: The Call for Abstracts and Event Proposals presents the World Water Week theme each year. It contains the information you will need to know for submitting an abstract or seminar proposal.

Q: When is the Call for Abstracts and Event Proposals published?

A: The Call for Abstracts and Event Proposals is published in November.

Q: What is the Call for Registration and what is it good for?

A: The Call for Registration presents the preliminary programme for the World Water Week and contains information about registration.

Q: When is the Call for Registration published?

A: It is published in April.

Q: Where can I find the Call for Abstracts and Event Proposals and the Call for Registration?

A: You can download the Call for Abstracts and Event Proposals and the Call for Registration as a PDF from our website.

Q: When is the Final Programme for the World Water Week published?

A: The final Programme is published just before the World Water Week. All the events in the Programme can also be found at our website through the Online Programme.

Q: What is the Overarching Conclusions and what is it good for?

A: The Overarching Conclusions presents the key threads that emerged from the World Water Week, based on the reports from workshops, seminars, plenary sessions and the rapporteur theme reports. This interpretation of the most meaningful and recurring messages that emerged on the theme of the event is meant to contribute to a dialogue between and beyond the intense and fruitful discussions that took place during the World Water Week.

Q: When is the Overarching Conclusions published?

A: The Overarching Conclusions will be produced after the World Water Week and will be published within two months from the conference at our website, please see the archive and resources section.

Q: What is the Abstract Volume and what is it good for?

A: The Abstract Volume gathers all the abstracts of the workshop presentations from the World Water Week.

Q: When is the Abstract Volume published?

A: The Abstract Volume is published just before the World Water Week and will be distributed to the participants during the conference. The Abstract Volume will also be available for downloading on our website, please see the archive and resources section.

Arriving to Stockholm

Q: What kind of commuter traffic is available in Stockholm and what are the costs for it?

A: The venue of 2015 World Water Week is Conference City Center which is located just in the heart of Stockholm. Please note travel card is not included into the registration fee.

Q: Where can I exchange money?

A: We strongly recommend that you exchange money at Forex upon on arrival at Arlanda Airport.

Q: How do I get to the hotel?

A: There are several connections between Arlanda airport and Stockholm city. For example you can go by the Arlanda Express train, bus, taxi or public transport. For more information please take a look at the Arlanda Airport website, in the Call for Registration or look at the registration information webpage.

Q: What is the climate in Stockholm like?

A: The weather in Stockholm at this time of the year is usually cool with temperatures between 15 and 20 degrees Celsius; rain may occur.

Q: What kind of clothes should I bring?

A: Business attire is recommended. The weather is changeable this time of year so we recommend that you also bring warm clothes as well as something to wear against the rain. Have a look at our social events for dress code indications.

Additional Information

For more information about Stockholm,
please have a look at Visit Stockholm\’s website.

Venue

Q: I need to print/copy some material, can SIWI help me?

A: The SIWI Secretariat cannot offer printing or copying services, please visit the Stockholm International Fairs Service Centre if you need these services. Please visit City Conference Center home page for info. World Water Week will not provide printing.

Q: What options do I have for lunches?

A: The registration for the World Water Week includes lunches for the days you participate at the conference. Different lunch options will be served each day.

Seminars & Side Events

Q: How can I organise a seminar or a side event?

A: Proposals are welcome from organisations who wish to host an event at the World Water Week. By hosting an event, you engage a wide range of stakeholders in discussions and debate around a specific issue of your choice. SIWI encourages collaborations with other organisations in order to build partnerships and bring a diversity of perspectives to the World Water Week. Submission should be made before January 19, 2014. For more information, please have a look at the convenors page.

Q: When do I send in my event proposal?

A: Proposal submission starts in November and closes in January. For more information please visit the convenors page or download the Call for Abstracts and Event Proposals.

Q: How do I send in my event proposal?

A: You are welcome to submit your event proposal at the World Water Week website through our online submission forms or on the convenors page.

Q: When is the deadline for submissions?

A: Submission deadline is January 19, 2014.

Q: Are there any fees if we want to organise an event at the World Water Week?

A: Yes, there is an event fee associated with the organisation of an event at the World Water Week. The fee, which covers the rental of the room and IT, depends on the type of event and the size of the room. For more information, please see the event convenors conditions.

Q: What are the criteria for event proposals?

A: SIWI specifically welcomes proposals on issues that relate to the thematic scope but also proposals that explore other aspects of water and development. The selection criteria include new thinking, findings or approaches, cross sectorial diversity, outputs and impact and the programme format. For more information about the thematic focuses and selection criteria please visit the convenors page.

Q: Who selects which event proposals will be in the World Water Week programme?

A: A committee within SIWI will evaluate the suitability and compatibility of the proposals submitted by all convenors. The programme of the World Water Week will be determined based on this review.

Q: When will I find out if my event proposal has been selected?

A: A notification will be sent out in February.

Q: If my event is accepted, what other information do I need to submit?

  • Submit 10 word title, 50 word text and list of convenor /-s for the Second Announcement.
  • Submit detailed description and relevant background documentation for the event webpage.
  • Submit signed contract that specifies the event format and arrangements (contract will be sent by SIWI).
  • Submit Event Planning Form including invoicing information (planning form will be sent by SIWI)
  • Submit seminar description and programme for Final Programme (link will be sent by SIWI)
  • Payment of the Event fee (invoice will be sent by SIWI before the World Water Week)
  • Submit Event summary and Conclusions for the website (after the World Water Week)

Q: Will SIWI cover my expenses to organise seminars and side events?

A: Organisers must meet their own expenses, including registration fee for the World Water Week and the convening organisations are responsible for costs for room, technique and catering.

Q: Will the presentations from the seminars and side events be available after the World Water Week?

A: Most presentations from the seminars and side events are uploaded on the World Water Week website and can be found through the online Programme. If a presentation is missing it is probably because the presenter did not give us permission to upload the presentation. Some of the sessions also have a summary or report written by the Junior Rapporteurs participating at the event. Summaries from the workshops, seminars and plenary sessions are collected in the Overarching Conclusions. The Overarching Conclusions for the past World Water Weeks can be found at our website. Before 2009 the summaries were collected in the Synthesis Report and Proceedings.

Exhibition

General information

The World Water Week exhibitions are an important component of the Week that allow organisations to showcase their activities and projects within the conference venue. The exhibitions are non-commercial and serve as a strong compliment to the discussions taking place during the week. They provide a platform where organisations can present experiences, and inform participants in their area of expertise in water-related issues. Prioty is given to seminar convenors.

Q: Who is given the opportunity to exhibit?

A: Exhibition opportunities are primarily given to workshop and seminar conveners, sponsors of the World Water Week and founders of the Stockholm Water Prize. The purpose of the non-commercial exhibitions is to share experiences and educate the participants on water related issues. For more information please take a look at the exhibitions page.

Q: How do I exhibit at the World Water Week?

A: The exhibition planning opens in April. For more information or to request an exhibition stand please contact Ms. Gabriela Suhoschi at SIWI (gabriela.suhoschi@siwi.org).

Q: Where can I sign up for the exhibition?

A: Contact Ms. Gabriela Suhoschi at SIWI (gabriela.suhoschi@siwi.org) and you will receive a link to a planning form if exhibition spaces still are available.

Closed Meetings

General Information

WWW will make available a limited number of Meeting Rooms to the organizations and conveners taking part in the Week. While we encourage our delegates to take the opportunity to meet, it is important to point out that the meeting rooms may be rented for small meetings, staff briefings and similar types of meetings.

Activities that compete with the Weeks Scientific Programme are not allowed and these activities may not be promoted in any way prior to the WWW.

Ms. Irina Makarchuk
Closed meetings, assistants, excursions
Phone: +46 8 121 360 57
Email: Irina.makarchuk@siwi.org

Q: My organization/company/etc. wants to have a meeting during the week, how do I book a room?

A: You are welcome to book a room through submitting your closed meeting request. Completing the form will enable you additional information about availability and costs. Please contact Ms. Irina Makarchuk (Irina.makarchuk@siwi.org) if you have any questions or need help with extra orders of food or technical equipment.

Q: Who is given the opportunity to organize a closed meeting?

A: All conveners, sponsors and other participants at the World Water Week.

Q: Who may attend a closed meeting?

A: All participants to closed meetings are invited by the organizers of the meeting. Please note that even as invited to a closed meeting, you are required to register for the World Water Week, if you choose to attend.

Q: I'm planning to attend only a closed meeting; do I have to register for The World Water Week?

A: Yes, all participants entering the venue must register even if it’s only to attend a closed meeting. You can register online or onsite for one day alternatively for the entire World Water Week.

Q: When is the final date for booking a meeting at the venue?

A: It is possible to book meeting rooms up to and during the World Water Week. The room bookings are on a first come, first serve basis, therefore we cannot guarantee that rooms will be available.

Q: What types of rooms are available for meetings?

A: Most available rooms take up to 32, 36, 38, 49, 56 or 63 people and come with a fixed theater style seating. All rooms can be re-arranged into class-room or U-shape seating. Please note that changing the seating will affect the amount of seats in the room.

Q: Is it possible to squeeze in just a few more people into the meeting rooms?

A: No, SIWI strictly follows the Fire and Safety regulations that do not allow having more people inside a room than the number of people stated by the regulation. Should there be an inspection discovering that SIWI do not follow Fire and Safety regulations, the entire World Water Week would be closed down.

Q: How many hours can I book the room for?

A: Half day = up to 5 hours; all day = between 5- 10 hours. Please note the last hour of booked time is equal to 45 min due to technical requirements of the venue.

Q: What are the costs for the rooms?

A: The cost is depends on size of the room and services you order. Please contact Ms. Irina Makarchuk for price estimation.

Q: Can I book the room for just one hour?

A: Yes, we facilitate hourly bookings on-site only. Once you are at the venue, please come to the secretariat to check the availability of rooms. If there is an available room that suite your needs we will help you with booking. The booking is on a first come, first serve basis and we cannot guarantee the availability of rooms.

Q: Can I see where the rooms are located and planned? Are there pictures of the rooms?

A: All rooms are located at the Norra Latin at Stockholm City Conference Center. Please take a look at the venue homepage for pictures and maps of the rooms we are using. http://www.stoccc.se/kategori-ii/kategori-ii/ The rooms available are rooms of Category 2 and 3.

Q: What equipment is included in the room?

A: Rooms with capacity up to 56 people have the following items included:

  • 1 whiteboard
  • 1screen
  • 1flipchart
  • Pens and notepads

Bigger rooms, with capacity up to 63 people are additionally equipped with screen projectors.

Please note that rooms are NOT equipped with laptops but they can be ordered for additional cost of 2200 SEK

Q: How do I order additional equipment and what are the costs?

A: Please contact Irina.makarchuk@siwi.org for any additional orders. Note that the equipment prices will increase by 50 % after July 1st.

Q: Can I book a telephone meeting through the closed meetings booking?

A: You can order a conference telephone for your meeting. Please specify this when filling in the booking form. It is also possible to use Skype for your meeting.

Q: Can SIWI assist with booking translators for meetings?

A: Feel free to arrange a translator on your own. SIWI does not have the possibility to assist in this manner but we do require you to inform SIWI about this as translation requires special rooms and equipment onsite. Please note that as the meeting organizer, you are responsible for all contact with the translator and need to register the translator for the date of the meeting. Most translators bring their own equipment for which SIWI will not take any responsibility. The translators might also have requirements on the size of the meeting rooms. Unfortunately most of the closed meeting rooms have no room for a translation booth.

Q: Can I order food or refreshments to my meeting? How? What are the costs?

A: Yes you can, the options and costs for the refreshments are available in the same form where you book a room for the closed meeting. If you have any questions or additional requirements please contact Ms. Irina Makarchuk. Food and refreshment orders can be placed, changed and cancelled until August 15th. For cancellations after this date we regret that no refunds can be made. Please note it is not allowed to bring your own alcohol to the venue.

Q: When is the last date for cancellations for closed meetings?

A: Food and refreshment orders can be placed, changed and cancelled until August 15th. For cancellations after this date we regret that no refunds can be made. Please note that after July 1st, 50% is added to the costs of any equipment or technique orders. For cancellations after this date we regret that no refunds can be made. Cancellations for room bookings are accepted up to July 1 st. If you want to cancel your meeting after these timelines SIWI must charge you for the meeting costs.

Q: When will invoices be issued?

A: SIWI will issue invoices in October, after the World Water Week. The invoice will be sent out via email to the contact person given in the planning form and your organization is required to pay the invoice within a month.

Q: What is VAT?

A: The VAT means Value Added Tax and is a consumption tax. For Swedish organizations/companies 25% VAT will be added to all prices. For organizations/companies within the EU, please specify your VAT number if applicable. Organizations/companies outside the EU region are exempt from VAT.

Social Events

Q: Where will the World Water Week Mingle & Dance take place?

A: Mingle & Dance will take place at the venue and no local transportion is needed.

Q: Which dress code is required for the Stockholm Junior Water Prize Ceremony?

A: Black tie

Q: Where will the Stockholm Industry Water Award Ceremony take place?

A: The Stockholm Industry Water Award Ceremony will take place at the Stockholm City Conference Center. This means that you will not need to leave the World Water Week conference area. Neither will you need to purchase any extra tickets for this event as it is included in the registration for that day.

Q: Where will the World Water Week Plenary sessions take place?

It will take place at the Stockholm City Conference Center. This means that you will not need to leave the World Water Week conference area. Neither will you need to purchase any extra tickets for this event as it is included in the registration for that day.

Q: What are the alternative social events and excursions?

A: We also offer some entertaining activities designed exclusively for our delegates. On Sunday evening there is a possibility to partake in our traditional sightseen boat tour “Under the Bridges” and on Wednesday night we invite you to mingle at Swedish oldest museum – the Royal Armoury. Excursions have to be booked in advance, tickets required. For more information, see the program.

Important information

We should inform that the royal banquett is at city hall and that we don’t arrange transportation and that we recommend taxi Stockholm from city hall. 

 

Other

Q: I need to use a laptop or other technical equipment. Will my outlet/plug fit into a Swedish socket?

A: Probably not, see picture below of Swedish socket and outlet. The Swedish voltage is 220 V. Make sure to bring adapter and/or transformer. Most equipment used in the UK, US and Switzerland differs from the Swedish.

Q: Where can I store my computer at the end of the day?

A: Please bring it to your room at the hotel. There is a safety box in each hotel room. SIWI cannot take responsibility for computers or any other technical, sensitive or valuable equipment. Also, insurance is highly recommended. Make sure it is insured before you travel to Stockholm.

Q: Can I drink the tap water in Sweden?

A: Yes. Sweden has one of the best tap waters in the world and this is also one of the reasons to why we hand out refill bottles for water in the conference bags. The venue is equipped with water towers where you can refill your water bottle so it’s important that you bring the water bottle with you daily during The World Water Week.

Q: Where can I access the internet?

A: Most of the hotels have internet access in the rooms or in the lobby, ask your hotel for more details. SIWI also provides participants with an IT area in the exhibition hall. Here you can access computers, internet and printers. There will also be free WiFi throughout the venue.

Q: Could you suggest any interesting activities to do in Stockholm?

A: SIWI arranges Field Visits and Excursions during the World Water Week. For more details please take a look at our website or in the Second Announcement. These tours are a part of the World Water Week programme and can be booked when you register to the week.
We would recommend you to visit http://www.visitstockholm.com/ for more information about Stockholm and tips about what to do or see. You can also email further questions to touristinfo@stockholm.se.

Q: Can I bring my baby to the World Water Week?

A: The age limit for World Water Week participants is 18.

Q: What happens when a session reaches the room capacity?

A: As some sessions can be very popular and reach maximum capacity of the rooms we strongly advise you to arrive well in time to the sessions you would like to attend. As the organiser, SIWI strictly follows the Fire and Safety regulations that do not allow having more people inside a room than the number of people stated by the regulation. Please keep in mind that the assistants supervising the particular session will ask you to wait outside until somebody leaves the room. Most importantly, to avoid any tragedy, as soon as a room has reached its maximum capacity no more delegates will be allowed in the rooms. Also should there be an inspection discovering that SIWI don\’t follow Fire and Safety regulation, the entire World Water Week would be closed down.

Q: What is VAT?

A: The VAT means Value Added Tax and is a consumption tax. For Swedish organisations/companies 25% VAT will be added to all prices. For organisations/companies within the EU, please specify your VAT number if applicable. Organisations/companies outside the EU region are exempt from VAT.

Q: My organisation is exempt from VAT but have paid it anyway as the registration fee includes VAT. We would like to get this refunded from the state, could you help me?

A: We would recommend you to read the instructions on the Swedish Tax Authority webpage or contact them for the best and most accurate help whit this.

Volunteers at World Water Week in Stockholm, 23-28 August, 2015

Key dates

Application opens: March 1st

Applications close: May 1st

Selection of candidates: May 15th

1st volunteers meeting: June 15th (TBC)

2nd volunteers meeting: August 22nd

Volunteers are essential to the delivery of World Water Week. Volunteers will help create a positive atmosphere ensure delegates feel welcome on arrival and while participating in the Week.

Who we are looking for?

We are looking for volunteers who have the time, dedication and enthusiasm to help us deliver world`s best water conference! If you are professional, hard-working, committed, reliable and culturally sensitive, then you are exactly whom we are looking for!

Do I need to attend training?

Yes. All volunteers must attend 1/2 days training prior to the Week. The first meeting usually takes place in June, at SIWI office in Stockholm. That’s when we have a chance to meet and get to know each other and talk about the preliminary program, schedule and duties. This year we also organize a workshop designed especially for volunteers where you can learn how to network professionally and how to benefit from your participation to the full capacity!

What roles are available?

We are looking for volunteers for a number of roles, including:

Event`s assistant: your task is to make sure room is tiny and ready to host a seminar, if water and speaker`s name signs are on place, if any assistance needed to the speaker, with microphone and presentation.

Room runners: you will be ushering delegates in and out of sessions, scanning entrance badges and communicate messages to the Secretariat of the Week, if needed.

Info desk volunteers: you will be located at the main venue of the Week, helping out delegates, answering their questions regarding the venue, schedule, program, social activities and many more!

Begs/newsletter distribution: you will be in charge of distributing conference beg/materials as well as daily news letters to the delegates.

Exhibition hall assistants: you will provide support to exhibitors and information to delegates.

E-poster assistants: will ensure e-poster presentations run on time and transitions between sessions run smoothly.

How many hours am I expected to work?

It is mandatory to be onsite every day of the Week, from 8a.m. and you are expected to work 1-2 shifts per day (around 4-5hours per day). You are welcome to attend any other sessions of the Week on your free time.

What is the process for applying?

Application should be submitted through the surveymonkey form. Key dates for the volunteer program are outlined below:

March 1st – Application opens

May 1st – Application closes

Mid-May – notification of selected candidates

Mid-June – first volunteers meeting and networking workshop

July-August – drafts of rosters provided

August 22 – 2nd mandatory volunteers meeting

August 23-28 – World Water Week

Mid-October – Thank You dinner

Do I have to live in Stockholm to be a volunteer?

We welcome applicants from all over the world. However, the volunteer program does not include the cost of accommodation, flights or travel. International applicants would also need to obtain their own visas.

Will I be required to wear a uniform?

Yes, the uniform is required t be worn by all the volunteers. The uniform will be provided by the Secretariat. You need to indicate your T-shirt size.

World Water Week 2015 Secretariat


2015 World Water Week/ MCI Scandinavia AB
Phone: +46 8 5465 1500 Fax: +46 8 5465 1599
Email: confirmation@mci-group.com
Post address: PO Box 6911
102 39 Stockholm, Sweden

Stockholm International Water Institute
Box 101 87 | Stockholm | SE-100 55, Stockholm, Sweden
Visiting Address: Linnégatan 87A
Phone: + +46 8 121 360 00, Fax: + 46 8 121 360 01
Email: gabriela.suhoschi@siwi.org

During the World Water Week, 21-28 August:
City Conference Centre (Folkets Hus, Barnhusgatan 12-14)