- World Water Week in Stockholm | About

About

Strategy 2016 - WWW Theme Sustainable Growth

World Water Week

SIWI-logo-2

SIWI (Stockholm International Water Institute)

Since 1991, World Water Week has been a meeting place for scientists, policy makers, and private sector and civil society actors to network, exchange ideas and foster new thinking around the most pressing water-related challenges of today. It inspires collaborative action and bridges science, policy and practice.

Many partnerships and alliances have been formed between individuals as well as organizations during previous World Water Weeks. It is also where informal follow-up on implementation of actions, commitments and decisions from international processes and stakeholders often takes place.

During the Week, the world’s most respected award for water achievement – the Stockholm Water Prize – is awarded to help recognize outstanding water achievements and encourage interest in water and sustainability issues. This legacy continues with the Stockholm Junior Water Prize.

In 2016, some 3,200 participants gathered in Stockholm, from more than 130 countries.

World Water Week is organized by the Stockholm International Water Institute (SIWI). One of the world’s leading water institutes, SIWI stimulates the development of innovative policies and scientifically-based solutions to water-related challenges. Read more on SIWI’s website

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Scientific Programme Committees

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Key Collaborating Partners

World water week 2016

Convening Organisations

Whilst World Water Week is organized by the Stockholm International Water Institute (SIWI), the programme of events is created by the convening organisations of the conference.

In order to build partnerships and bring a diversity of perspectives to the Week, SIWI promotes cooperation and encourages organizations to co-convene events at the conference.

Organizations convening events, seminar, SIWI sofa or hosting an exhibition booth at the World Water Week 2016 were:

FAQ

Participation & Registration

Contact Information

For registration, hotel, travel and visa information, contact:

2017 World Water Week/ MCI Scandinavia AB
Phone: +46 8 5465 1500 Fax: +46 8 5465 1599
Email: worldwaterweek@mci-group.com
Post address: PO Box 6911
102 39 Stockholm, Sweden
www.mci-group.com/sweden

Q: How can I participate in the World Water Week?

A: The World Water Week is an open platform and anyone over the age of 18 interested in water issues is welcome to register and participate. You can also participate through submitting an abstract to present in one of our seminars, organisations can also apply to organize an event. Everyone taking part in the World Water Week in Stockholm must be a registered participant and pay the registration fee. More information about registration and costs can be found on our website under registration information.

Q: Will SIWI cover my expenses to participate in the World Water Week?

A: To participate, you must meet your own expenses (registration fee, travel, accommodation, etc.)

Q: I don’t have the funding’s to be able to participate in the World Water Week, can SIWI help me?

A: SIWI offers a very limited amount of financial support to seminar presenters, who are young professionals from low income countries or represent forgotten stakeholders. Therefore, participants will need to seek financial support from other sources.

Q: Will I have access to contact information to World Water Week participants?

A: You may download our event app and connect with other registered participants using the app.

Q: How do I make my contacts available for the other participants?

A: You may download our app and create a profile. Everyone registered for the event, using the app will be able to see your profile and connect directly with you.

Q: When will the registration open?

A: The registration opens in mid-April.

Q: Where do I find more information about the registration?

A: Information about the registration can be found here.

Q: Can SIWI issue a Letter of Invitation for my VISA application?

A: Letters of Confirmation are issued by our PCO and can be used as a basis to your VISA application. Please note that the letter is only sent to registered participants after the payment for the registration fee, insurance and hotel costs has been received.
Contact MCI at: worldwaterweek@mci-group.com.

Q: Could you help me with finding a good hotel close to the venue?

A: Once the registration opens in mid-April you will be able to see and book hotels located close to the venue trough the registration form. Please note that the booking is on a first come, first serve basis and we cannot guarantee you a room closer to the week. For more hotels and youth hostels please take a look at the Stockholm Visitors Board website.

Q: I have booked my hotel through the World Water Week registration page, but would need to rebook it due to changes in my travel schedule. Can you help me with this?

A: If you would need to make changes in your bookings, please take contact with our PCO MCI who will help you with this: worldwaterweek@mci-group.com.

Q: I would like a Letter of Participation for my partaking in the World Water Week. How can I get this?

A: You are welcome to come by the World Water Week Secretariat during the World Water Week and ask for this. Just leave your name and we will make a Letter of Participation for you on-site. Depending on our workload that day, you are welcome to pick it up later the same day or the day after.

Seminars

Q: How can I participate in a seminar?

A: You can submit an abstract to present at one of our seminars. Abstracts for seminar presentations are welcome from experts and actors in different disciplines. The abstract must pertain to the thematic scope and must relate to a specific seminar topic. The topics are determined by the Scientific Programme Committee. For more information please visit the seminars page.

Q: When do I send in my abstract?

A: Abstract submission starts in November and closes in January. For more information please visit the seminars page.

Q: How do I send in my abstract?

A: You are welcome to submit your abstract for the seminars or your event proposal through our online submission forms.

Q: Who does the selection of abstracts for the World Water Week?

A: The abstract selection is made by the Scientific Programme Committee

Q: When will I find out if my abstract has been selected?

A: A notification will be sent out no later than 1st of May.

Q: What happens after my abstract has been accepted?

A: Next step is for you to register! At least one author of each selected abstract must register and attend the conference. Authors must meet their own expenses (registration fee, travel, accommodation, etc.) to attend the World Water Week. Information about registrations and costs can be found on our website under Registration Information.

Q: Where can I find instructions on how to prepare my presentation or poster?

A: Instruction for each specific seminar will be sent out after your abstract is accepted. The posters are presented electronically and you will be asked to create a poster in our on-line poster system.

Q: Will SIWI cover my expenses to present in a Seminar?

A: Authors must meet their own expenses (registration fee, travel, accommodation, etc.) to attend and present in seminars at the World Water Week. At least one author of each selected abstract must register and attend the conference.

Q: I don’t have the funding’s to be able to participate in the World Water Week, can SIWI help me?

A: SIWI has a very limited possibility to help with funding. SIWI offers a very limited amount of financial support to some seminar presenters or participants actively involved in the World Water Week programme from low and middle income countries, forgotten stakeholders or sectors and young professionals. Therefore, it is strongly recommended that participants seek financial support from other sources.

Q: Will the accepted abstracts be published?

A: All accepted abstracts will be collected in the Abstract Volume which will be available to download on our website. Most of the presentations and posters are uploaded on our website and can be found through the online Programme. The highlights from the rapporteurs of the seminar will also be available in the conclusions in the online Programme. Summaries from the seminars, events, and plenary sessions are collected in the Overarching Conclusions. The Overarching Conclusions for the past World Water Weeks can be found at our website. Before 2009, the summaries were collected in the Synthesis report and Proceedings.

Arriving to Stockholm

Q: How do I get from the airport to the city centre?

A: There are several connections between Arlanda airport and Stockholm city. For example you can go by the Arlanda Express train, bus, taxi or public transport . For more information please take a look at the Arlanda Airport website.

Q: What is the best way to get around in Stockholm?

A: You can use the public transportation. For more information please visit Sl.se.

Q: Where can I exchange money?

A: We recommend that you exchange money at an authorized exchange agent such as Forex upon on arrival at Arlanda Airport.

Q: What is the climate in Stockholm like?

A: The weather in Stockholm at this time of the year is usually cool with temperatures between 15 and 20 degrees Celsius; rain may occur.

Q: What kind of clothes should I bring?

A: Business attire is recommended. The weather is changeable this time of year so we recommend that you also bring warm clothes as well as something to wear against the rain. Have a look at our social events for dress code indications.

Additional Information

For more information about Stockholm,
please have a look at Visit Stockholm’s website.

Venue

Q: What is the address to the conference venue?

A: City Conference Centre, Drottninggatan 71b or Barnhusgatan 12-14, Stockholm, Sweden
Please visit Stockholm City Conference Centre for more information on the conference venue.

Q: I need to print/copy some material, can SIWI help me?

A: The SIWI Secretariat cannot offer printing or copying services, but right around the corner from the venue, Folkets Hus, printing services can be found. Please see address and contact information below:

Mail Boxes Etc
Torsgatan 2
111 23 Stockholm
Sweden
Tel: +46 8-124 494 00
e-mail: mbe06@mailboxesetc.se

Q: What options do I have for lunches?

A: The registration for the World Water Week includes lunches for the days you participate at the conference. Different lunch options will be served each day.

Volunteer

Who we are looking for?

We are looking for volunteers who have the time, dedication and enthusiasm to help us deliver the world’s best water conference! If you are professional, hard-working, committed, reliable and culturally sensitive, then you are exactly the person we are looking for!

Do I need to attend training?

Yes. All volunteers must attend a meeting for training the day before the World Water Week starts.

What roles can I perform?

We are looking for volunteers for 2 different positions:

Junior Rapporteur

You play an active role in extracting and distilling the cross-cutting and future-oriented knowledge and knowhow that emanates from the World Water Week.

Assistant

The assistants’ roles are varied and include the following:

  • Event assistant: your task is to make sure the room is tidy and ready to host a seminar: water and speakers’ name signs are in place, assist the speaker with anything they might require, pass out microphones and upload/prepare presentations.
  • Room runners: you will be ushering delegates in and out of sessions, scanning entrance badges and communicating messages to the Secretariat of the Week.
  • Info desk volunteers: you will be located at the main venue of the Week, helping delegates, answering their questions regarding the venue, schedule, program, social activities and much more!
  • Bags/newsletter distribution: you will be in charge of distributing conference bags/materials as well as daily newsletters to the delegates.
  • Exhibition hall assistants: you will provide support to exhibitors and information to delegates.
  • E-poster assistants: will ensure e-poster presentations run on time and transitions between sessions run smoothly.

How many hours am I expected to work?

It is mandatory to be onsite all day, every day of the Week.
Junior rapporteur working hours are decided jointly within teams.
Assistants are expected to work an average of 1-2 shifts per day (around 4-5 hours per day), but be on call in case of substitution requirements. You are welcome to attend any other sessions of the Week in your free time.

What is the process for applying?

Applications will be accepted from mid-march, for more information, please visit the Volunteering section.

Do I have to live in Stockholm to be a volunteer?

We welcome applicants from all over the world. However, the volunteer program does not include the cost of accommodation, flights or travel. International applicants would also need to obtain their own visas.

Will I be required to wear a uniform?

Assistants will be required to wear a uniform. The uniform will be provided by the Secretariat.

Events

Q: How can I organize an event?

A: Proposals are welcome from organisations who wish to host an event at the World Water Week. By hosting an event, you engage a wide range of stakeholders in discussions and debate around a specific issue of your choice. SIWI encourages collaborations with other organisations in order to build partnerships and bring a diversity of perspectives to the World Water Week.

Q: When do I send in my event proposal?

A: Proposal submission starts in November and closes in January. For more information please visit the events page.

Q: How do I send in my event proposal?

A: You are welcome to submit your event proposal at the World Water Week website through our online submission forms or on the event page.

Q: Are there any fees if we want to organise an event at the World Water Week?

A: Yes, there is an event fee associated with the organisation of an event at the World Water Week. The fee, which covers the rental of the room and IT, depends on the type of event and the size of the room. For more information, please see the events page.

Q: What are the criteria for event proposals?

A: SIWI specifically welcomes proposals on issues that relate to the thematic scope but also proposals that explore other aspects of water and development. The selection criteria include new thinking, findings or approaches, cross sectorial diversity, outputs and impact and the programme format. For more information about the thematic focuses and selection criteria please visit the events page.

Q: Who selects which event proposals will be in the World Water Week programme?

A: A committee within SIWI will evaluate the suitability and compatibility of the proposals submitted by all convenors. The programme of the World Water Week will be determined based on this review.

Q: When will I find out if my event proposal has been selected?

A: A notification will be sent out in March.

Q: If my event is accepted, what other information do I need to submit?

  • Submit 10 word title, 50 word text and list of convenor /-s for the Call for registrations.
  • Submit detailed description and relevant background documentation for the event webpage.
  • Submit signed contract that specifies the event format and arrangements (contract will be sent by SIWI).
  • Submit event description and programme schedule for the onsite Programme

Q: Will SIWI cover my expenses to organize events?

A: Organisers, and their speakers, must meet their own expenses, including registration fee, travel and accommodation for the World Water Week.  The convening organisations are responsible for the event fee cost which include costs for room and technique.

Q: Will the presentations from the events be available after the World Water Week?

A: Most presentations from the events are uploaded on the World Water Week website and can be found through the online Programme. If a presentation is missing it is probably because the presenter did not give us permission to upload it.

Exhibition

General information

The World Water Week exhibitions are an important component of the Week that allow organisations to showcase their activities and projects within the conference venue. The exhibitions are non-commercial and serve as a strong compliment to the discussions taking place during the week. They provide a platform where organisations can present experiences, and inform participants in their area of expertise in water-related issues. Prioty is given to seminar convenors.

Q: Who is given the opportunity to exhibit?

A: Exhibition opportunities are primarily given to workshop and seminar conveners, sponsors of the World Water Week and founders of the Stockholm Water Prize. The purpose of the non-commercial exhibitions is to share experiences and educate the participants on water related issues. For more information please take a look at the exhibitions page.

Q: How do I exhibit at the World Water Week?

A: The exhibition planning opens in April. For more information or to request an exhibition stand please contact Ms. Gabriela Suhoschi at SIWI (gabriela.suhoschi@siwi.org).

Q: Where can I sign up for the exhibition?

A: Contact Ms. Gabriela Suhoschi at SIWI (gabriela.suhoschi@siwi.org) and you will receive a link to a planning form if exhibition spaces still are available.

Closed Meetings

General Information

WWW will make available a limited number of Meeting Rooms to the organizations and conveners taking part in the Week. While we encourage our delegates to take the opportunity to meet, it is important to point out that the meeting rooms may be rented for small meetings, staff briefings and similar types of meetings.

Activities that compete with the Weeks Scientific Programme are not allowed and these activities may not be promoted in any way prior to the WWW.

Ms. Irina Makarchuk
Closed meetings and Volunteers
Phone: +46 8 121 360 57
Email: irina.makarchuk@siwi.org

Q: To have a meeting during the week, how do I book a room?

A: You are welcome to book a room through submitting your closed meeting request, which will be available from 15 April. Completing the form will enable you additional information about availability and costs.
Please contact Ms. Irina Makarchuk if you have any questions or need help with extra orders of food or technical equipment.

Q: Who is given the opportunity to organize a closed meeting?

A: All conveners, sponsors and other participants at the World Water Week.

Q: Who may attend a closed meeting?

A: All participants of closed meetings are to be invited by the meeting organizers. A complete list of participants must be submitted to SIWI for review before the meeting occurs. Please note that all participants of closed meetings must also be registered to the World Water Week.

Q: I’m planning to attend only a closed meeting; do I have to register for The World Water Week?

A: Yes, all participants entering the venue must register even if it’s only to attend a closed meeting. You can register online or onsite for one day, or for the entire Week.

Q: When is the final date for booking a meeting at the venue?

A: It is possible to book meeting rooms up to and during the World Water Week. The room bookings are on a first come, first serve basis, therefore we cannot guarantee that rooms will be available.

Q: What types of rooms are available for meetings?

A: Room capacities range from 32 to 63 people (36/38/49/56/63) in theater-style seating. All rooms can be arranged into class-room or U-shape seating upon request. Please note: changing the seating will decrease the capacity of the room.

Q: Is it possible to squeeze in a few more people to the meeting rooms?

A: No. Room capacity is dictated by fire and safety regulations. Should there be an inspection that discovers that SIWI did not follow these regulations, the entire World Water Week would be closed down.

Q: How many hours can I book the room for?

A: Half day = up to 5 hours; all day = between 5- 10 hours. Please note the last hour of booked time is equal to 45 min due to technical requirements of the venue.

Q: What are the costs for the rooms?

A: The cost depends on the size of the room and the services you order, as well as the date of order (early bird discount is available). Please contact Ms. Irina Makarchuk for an estimation.

Q: Can I book the room for just one hour?

A: Yes, we facilitate hourly bookings on-site only. Once you are at the venue, please come to the secretariat to check the availability of rooms. If there is an available room that suite your needs we will help you with booking. The booking is on a first come, first serve basis and we cannot guarantee the availability of rooms.

Q: Can I see where the rooms are located how do they look?

A: All rooms are located at the Norra Latin at Stockholm City Conference Center. Please take a look at the venue homepage for pictures and maps of the rooms we are using. http://www.stoccc.se/kategori-ii/kategori-ii/ The rooms available are rooms of Category 2 and 3.

Q: What equipment is included in the room?

A: Rooms with capacity up to 56 people have the following items included:

  • 1 whiteboard
  • 1 screen
  • 1 flipchart
  • Pens and notepads

Bigger rooms, with capacity up to 63 people are additionally equipped with screen projectors.

Please note that rooms are NOT equipped with laptops but they can be ordered at additional cost.

Q: How do I order additional equipment and what are the costs?

A: Please contact Ms. Irina Makarchuk for any additional orders. Note that the price for equipment will increase by 50% after 22 August, 2016.

Q: Can I book a telephone meeting through the same form?

A: No you cannot. In order to book a telephone meeting please contact Ms. Irina Makarchuk. Please note that if a video conference service is required the booking must be made no later than 8 August to guarantee availability.

Q: Can SIWI assist with booking translators for meetings?

A: Feel free to arrange a translator on your own. SIWI does not have the possibility to assist in this manner but we do require you to inform SIWI about this as translation requires special rooms and equipment onsite. Please note that as the meeting organizer, you are responsible for all contact with the translator and need to register the translator for the date of the meeting. Most translators bring their own equipment for which SIWI will not take any responsibility. The translators might also have requirements on the size of the meeting rooms. Unfortunately most of the closed meeting rooms have no room for a translation booth.

Q: Can I order food or refreshments to my meeting?

A:

Yes you can. The options and costs for refreshments are available on the same form through which you book a room for the closed meeting. If you have any questions or additional requirements please contact Ms. Irina Makarchuk.

Food and refreshment orders can be placed, changed and cancelled until 20 August, 2016. No refunds are available for cancellations after this date. Please note: all food prices will increase by 50% on 8 August. Furthermore, it is forbidden to bring your own food or alcohol to the venue

Q: When is the last date for cancellations for closed meetings?

A: Cancellations of room bookings can be made, free of charge up to 1 July, 2016. Cancellations of technical equipment are accepted until 15 July, 2016. Food and refreshment orders can be placed, changed and cancelled until 20 August, 2016. No refunds are available for cancellations made after these dates.

Q: When will invoices be issued?

A: SIWI will issue invoices for the cost of the meeting room by the end of July. Any additional costs (food, tech) will be invoiced in October, after World Water Week. The invoice will be sent out via email to the contact person given in the booking form and your organization will be required to pay the invoice within a month.

Q: What is VAT?

A: The VAT means Value Added Tax and is a consumption tax. For Swedish organizations/companies 25% VAT will be added to all prices. For organizations/companies within the EU, please specify your VAT number if applicable. Organizations/companies outside the EU region are exempt from VAT.

Social Events

Q: Where will the World Water Week Mingle & Dance take place?

A: Mingle & Dance will take place at the Vasateatern which is within walking distance of the venue.

Q: Which dress code is required for the Stockholm Junior Water Prize Ceremony?

A: Semi Formal

Q: Where will the Stockholm Industry Water Award Ceremony take place?

A: The Stockholm Industry Water Award Ceremony is not taking place this year, as the award is not being awarded. This is due to a re-evaluation of the scope, format and direction of the award.

Q: Where will the World Water Week Plenary sessions take place?

They will take place at the Stockholm City Conference Center. This means that you will not need to leave the World Water Week conference area. Neither will you need to purchase any extra tickets for this event as it is included in the registration for that day.

Q: What are the alternative social events and excursions?

A: We offer some entertaining activities designed exclusively for our delegates. On Sunday evening there is a possibility to partake in our traditional sightseen boat tour “Under the Bridges”. On Wednesday and Friday we offer field trips to practically experience some of the issues discussed during the conference. Excursions have to be booked in advance, tickets required. For more information, see the program or http://www.worldwaterweek.org/programme/#tours

Important information

The Stockholm Water Prize Ceremony and Royal Banquet is held at the Stockholm City Hall on Wednesday 31 August. If transportation is required we recommend the company Taxi Stockholm for taxi bookings +46 8 150000.

 

Other

Q: I need to use a laptop or other technical equipment. Will my outlet/plug fit into a Swedish socket?

A: Probably not, see picture below of Swedish socket and outlet. The Swedish voltage is 220 V. Make sure to bring adapter and/or transformer. Most equipment used in the UK, US and Switzerland differs from the Swedish.

Q: Where can I store my computer at the end of the day?

A: Please bring it to your room at the hotel. There is a safety box in each hotel room. SIWI cannot take responsibility for computers or any other technical, sensitive or valuable equipment. Both building at the venue have lockers where you can lock your belongings and store your luggage. Also, insurance is highly recommended. Make sure it is insured before you travel to Stockholm.

Q: Can I drink the tap water in Sweden?

A: Yes. Sweden has some of the best tap water in the world and this is also one of the reasons to why we hand out refillable water bottles in the conference bags. The venue is equipped with water towers where you can refill your water bottle so it’s important that you bring the water bottle with you daily during The World Water Week.

Q: Where can I access the internet?

A: Most of the hotels have internet access in the rooms or in the lobby, ask your hotel for more details. There will also be free WiFi throughout the venue.

Q: Could you suggest any interesting activities to do in Stockholm?

A: SIWI arranges Field Visits and Excursions during the World Water Week. For more details please take a look at our website or in the Second Announcement. These tours are a part of the World Water Week programme and can be booked when you register to the week.
We would recommend you to visit http://www.visitstockholm.com/ for more information about Stockholm and tips about what to do or see. You can also email further questions to touristinfo@stockholm.se.

Q: Can I bring my baby to the World Water Week?

A: The age limit for World Water Week participants is 18.

Q: What happens when a session reaches the room capacity?

A: As some sessions can be very popular and reach maximum capacity of the rooms we strongly advise you to arrive well in time to the sessions you would like to attend. As the organiser, SIWI strictly follows the Fire and Safety regulations that do not allow having more people inside a room than the number of people stated by the regulation. Please keep in mind that the assistants supervising the particular session will ask you to wait outside until somebody leaves the room. Most importantly, to avoid any tragedy, as soon as a room has reached its maximum capacity no more delegates will be allowed in the rooms. Also should there be an inspection discovering that SIWI don’t follow Fire and Safety regulation, the entire World Water Week would be closed down.

Q: What is VAT?

A: The VAT means Value Added Tax and is a consumption tax. For Swedish organisations/companies 25% VAT will be added to all prices. For organisations/companies within the EU, please specify your VAT number if applicable. Organisations/companies outside the EU region are exempt from VAT.

Q: My organisation is exempt from VAT but have paid it anyway as the registration fee includes VAT. We would like to get this refunded from the state, could you help me?

A: We would recommend you to read the instructions on the Swedish Tax Authority webpage or contact them for the best and most accurate help whit this.

World Water Week Secretariat


World Water Week/ MCI Scandinavia AB
Phone: +46 8 5465 1500
Email: worldwaterweek@mci-group.com​
Post address: PO Box 6911
102 39 Stockholm, Sweden
www.mci-group.com/sweden

Stockholm International Water Institute
Box 101 87 | Stockholm | SE-100 55, Stockholm, Sweden
Visiting Address: Linnégatan 87A
Phone: +46 8 121 360 00, Fax: +46 8 121 360 01

During the World Water Week (27 Aug-1 Sept 2017), you are welcome to visit us at the conference venue: City Conference Centre (Folkets Hus, Barnhusgatan 12-14)
Email: gabriela.suhoschi@siwi.org